Data Privacy, Data Security, and Acceptable Use Policy
The purpose of this policy is to set forth policies and guidelines for access to the school district computer system and acceptable and safe use of the Internet, including electronic communications.
II. GENERAL STATEMENT OF POLICY
In making decisions regarding student and employee access to the school district computer system and the Internet, including electronic
communications, the school district considers its own stated educational mission, goals, and objectives. Electronic information research skills are now fundamental to preparation of citizens and future employees. Access to the school district computer system and to the Internet enables students and employees to explore thousands of libraries, databases, bulletin boards, and other resources while exchanging messages with people around the world. The school district expects that faculty will blend thoughtful use of the school district computer system and the Internet throughout the curriculum and will provide guidance and instruction to students.
III. EDUCATIONAL PURPOSE
The school district is providing students and employees with access to the school district computer system, which includes Internet access. The purpose of the system is more specific than providing students and employees with general access to the Internet. The educational purpose does include use of the system for classroom activities, educational research, and professional or career development activities. Users are expected to use Internet access through the district system to further educational and personal goals consistent with the mission of the school district and school policies. Uses that might be acceptable on a user’s private personal account on another system may not be acceptable on this limited-purpose network.
IV. USE OF SYSTEM IS A PRIVILEGE
The use of the school district system and access to use of the Internet is a privilege, not a right. Depending on the nature and degree of the
violation and the number of previous violations, unacceptable use of the school district system or the Internet may result in one or more of the following consequences: suspension or cancellation of use or access privileges; payments for damages and repairs; discipline under other appropriate school district policies, including suspension, expulsion, exclusion or termination of employment; or civil or criminal liability under
other applicable laws.
V. UNACCEPTABLE USES
A. The following uses of the school district system and Internet resources or accounts are considered unacceptable:
1. Users will not use the school district system to access, review, upload, download, store, print, post, receive, transmit or distribute:
a. pornographic, obscene or sexually explicit material or other visual depictions that are harmful to minors;
b. obscene, abusive, profane, lewd, vulgar, rude, inflammatory, threatening, disrespectful, or sexually explicit language;
c. materials that use language or images that are inappropriate in the education setting or disruptive to the educational process;
d. information or materials that could cause damage or danger of disruption to the educational process;
e. materials that use language or images that advocate violence or discrimination toward other people (hate literature) or that may constitute
harassment or discrimination.
f. Unauthorized use of games, chat rooms, etc.
2. Users will not use the school district system to knowingly or recklessly post, transmit or distribute false or defamatory information about a
person or organization, or to harass another person, or to engage in personal attacks, including prejudicial or discriminatory attacks.
3. Users will not use the school district system to engage in any illegal act or violate any local, state or federal statute or law.
4. Users will not use the school district system to vandalize, damage or disable the property of another person or organization, will not make
deliberate attempts to degrade or disrupt equipment, software or system performance by spreading computer viruses or by any other means, will not tamper with, modify or change the school district system software, hardware or wiring or take any action to violate the school districts security system, and will not use the school district system in such a way as to disrupt the use of the system by other users.
5. Users will not use the school district system to gain unauthorized access to information resources or to access another person’s materials, information or files without the implied or direct permission of that person.
6. Users will not use the school district system to post private information about another person or to post, transmit or distribute personal
contact information about themselves or other persons, or other personally identifiable information, including, but not limited to, addresses, telephone numbers, school addresses, work addresses, identification numbers, account numbers, access codes or passwords, labeled photographs or other information that would make the individual’s identity easily traceable, and will not repost a message that was sent to the user privately without permission of the person who sent the message.
7. Users must keep all account information and passwords on file with the designated school district official. Users will not attempt to gain
unauthorized access to the school district system or any other system through the school district system, attempt to log in through another persons account, or use computer accounts, access codes or network identification other than those assigned to the user. Messages and records on the school district system may not be encrypted without the permission of appropriate school authorities.
8. Users will not use the school district system or violate copyright laws or usage licensing agreements, or otherwise to use another person’s property without the person’s prior approval or proper citation, including the downloading or exchanging of pirated software or copying software
to or from any school computer, and will not plagiarize works they find on the Internet.
9. Users will not use the school district system for conducting personal business, for unauthorized commercial purposes or for financial gain
unrelated to the mission of the school district. Users will not use the school district system to offer or provide goods or services or for product
advertisement. Users will not use the school district system to purchase goods or services for personal use without authorization from the appropriate school district official.
B. If a user inadvertently accesses unacceptable materials or an unacceptable Internet site, the user shall immediately disclose the inadvertent
access to an appropriate school district official. In the case of a school district employee, the immediate disclosure shall be to the employee’s immediate supervisor and/or the building administrator. This disclosure may serve as a defense against an allegation that the user has intentionally violated this policy. In certain rare instances, a user also may access otherwise unacceptable materials if necessary to complete an assignment and if done with the prior approval of and with appropriate guidance from the appropriate teacher or, in the case of a school district employee, the building administrator.
A. All School District computers with Internet access and available for student use will be equipped to restrict, by use of available software filtering technology or other effective methods, all student access to materials that are reasonably believed to be obscene, child pornography or harmful to minors under state or federal law.
B. All School District computers with Internet access, not just those accessible and available to students, will be equipped to restrict, by use of available software filtering technology or other effective methods, adult access to materials that are reasonably believed to be obscene or child
pornography under state or federal law.
VII. CONSISTENCY WITH OTHER SCHOOL POLICIES
Use of the school district computer system and use of the Internet shall be consistent with school district policies and the mission of the school district.
VIII. LIMITED EXPECTATION OF PRIVACY
A. By authorizing use of the school district system, the school district does not relinquish control over materials on the system or contained
in files on the system. Users should expect only limited privacy in the contents of personal files on the school district system.
B. Routine maintenance and monitoring of the school district system may lead to a discovery that a user has violated this policy, another
school district policy, or the law.
C. An individual investigation or search will be conducted if school authorities have a reasonable suspicion that the search will uncover a
violation of law or school district policy.
D. Parents have the right at any time to investigate or review the contents of their child’s files and e-mail files. Parents have the right to
request the termination of their child’s individual account at any time.
E. School district employees should be aware that the school district retains the right at any time to investigate or review the contents of their files and e-mail files. In addition, school district employees should be aware that data and other materials in files maintained on the school district
system might be subject to review, disclosure or discovery under Minnesota Statutes, Chapter 13 (the Minnesota Government Data Practices Act).
F. The school district will cooperate fully with local, state and federal authorities in any investigation concerning or related to any illegal activities or activities not in compliance with school district policies conducted through the school district system.
IX. INTERNET USE AGREEMENT
A. The proper use of the Internet, and the educational value to be gained from proper Internet use, is the joint responsibility of students,
parents and employees of the school district.
B. This policy requires the permission of and supervision by the schools’ designated professional staff before a student may use a school account
or resource to access the Internet.
C. The Internet Use Agreement form for students must be read and signed by the user, and the parent or guardian. The Internet Use Agreement form for employees must be signed by the employee. The forms must then be filed at the school office.
X. LIMITATION ON SCHOOL DISTRICT LIABILITY
Use of the school district system is at the users own risk. The system is provided on an "as is, as available" basis. The school district will not be responsible for any damage users may suffer, including, but not limited to, loss, damage or unavailability of data stored on school district diskettes,
tapes, hard drives or servers, or for delays or changes in or interruptions of service or mis-deliveries or nondeliveries of information or materials, regardless of the cause. The school district is not responsible for the accuracy or quality of any advice or information obtained through or stored
on the school district system. The school district will not be responsible for financial obligations arising through unauthorized use of the school district system or the Internet.
XI. USER NOTIFICATION
A. All users shall be notified of the school district policies relating to Internet use.
B. This notification shall include the following:
1. Notification that Internet use is subject to compliance with school district policies.
2. Disclaimers limiting the school districts liability relative to:
a. Information stored on school district diskettes, hard drives or servers.
b. Information retrieved through school district computers, networks or online resources.
c. Personal property used to access school district computers, networks or online resources.
d. Unauthorized financial obligations resulting from use of school district resources/accounts to access the Internet.
3. A description of the privacy rights and limitations of school sponsored/managed Internet accounts.
4. Notification that, even though the school district may use technical means to limit student Internet access, these limits do not provide a
foolproof means for enforcing the provisions of this acceptable use policy.
5. Notification that goods and services can be purchased over the Internet that could potentially result in unwanted financial obligations and
that any financial obligation incurred by a student through the Internet is the sole responsibility of the student and/or the student’s parents.
6. Notification that the collection, creation, reception, maintenance and dissemination of data via the Internet, including electronic communications, is governed by Policy 406, Public and Private Personnel Data, and Policy 515, Protection and Privacy of Pupil Records.
7. Notification that, should the user violate the school district’s acceptable use policy, the users access privileges may be revoked, school disciplinary action may be taken and/or appropriate legal action may be taken.
8. Notification that all provisions of the acceptable use policy are subordinate to local, state and federal laws.
XII. PARENTS RESPONSIBILITY; NOTIFICATION OF STUDENT INTERNET USE
A. Outside of school, parents bear responsibility for the same guidance of Internet use as they exercise with information sources such as television, telephones, radio, movies and other possibly offensive media. Parents are responsible for monitoring their students’ use of the school district system and of the Internet if the student is accessing the school district system from home or a remote location.
B. Parents will be notified that their students will be using school district resources/accounts to access the Internet and that the school district will provide parents the option to request alternative activities not requiring Internet access. This notification should include:
1. A copy of the user notification form provided to the student user.
2. A description of parent/guardian responsibilities.
3. A notification that the parents have the option to request alternative educational activities not requiring Internet access and the material to exercise this option.
4. A statement that the Internet Use Agreement must be signed by the user, and the parent or guardian, and the supervising teacher prior to use
by the student.
5. A statement that the school district’s acceptable use policy is available for parental review.
XIII. IMPLEMENTATION; POLICY REVIEW
A. The school district administration may develop appropriate user notification forms, guidelines and procedures necessary to implement this policy for submission to the school board for approval. Upon approval by the school board, such guidelines, forms and procedures shall be an addendum to this policy.
B. The administration shall revise the user notifications, including student and parent notifications, if necessary, to reflect the adoption of these guidelines and procedures.
C. The school district Internet policies and procedures are available for review by all parents, guardians, staff and members of the community.
D. Because of the rapid changes in the development of the Internet, the school board shall conduct an annual review of this policy.